Overview


 The system allows users to set up the possibility of closing or reopening accounting periods, depending on the accounting management process of each company. Once an accounting period is closed, the system will restrict users from perform any financial transaction.


How to Close an Accounting Period

 Go to Setup>>Settings.

 Under Account Receivables option., click on Closing of Accounting Periods.

 The Close Accounting Periods window will appear. From this window it is possible to Open, and Close Accounting Periods.

Verify that the Accounting Period you want to close is not closed yet.

Accounting Periods for the Future

The system only allows closing accounting periods in the past.


Click on the Close Accounting Period Link.

The system will open a pop-up window to enter the year, month and additional notes.

A confirmation window will appear informing the period that is about to be closed. Click on Yes, Continue to finish.

How to Reopen an Accounting Period

 Go to Setup>>Settings.

 Under Account Receivables option., click on Closing of Accounting Periods.

 The Close Accounting Periods window will appear. The system will display all the accounting periods previously closed or opened.

Use the Year filter to find the Accounting Period that you want to reopen.

Go to the Actions column and click on Reopen.

A confirmation window will appear informing the period that is about to be opened. Click on Yes, Continue to finish.

Email Notification

The system sends an email notification to admins every time an accounting period is closed or reopened. The system gives you the option of sending this notification to accounting users as well. To do so, please select Admin and Accounting users in the Notifications option:

(lightbulb) Roles enabled to perform this action: Admin, Setup