Overview

Vendors are added to start creating Purchase Orders and sending them to the vendors to confirm shipments.Vendors can also be edited and deactivated as needed.

Information

Each vendor must have a unique vendor code.


Adding a new Vendor

 Follow these steps:

Go to Setup > Vendors

 Click on the Add Vendor green button.

 The Vendor Information window will pop-up, fill in the vendor's information that is required. 

 Enter the "Code" field that will be displayed in the inventory (this field is mandatory when integrating purchase orders with cargo agents).

 Make sure the right "Port of Origin" is chosen as it will be used to calculate the landed cost.

 Enter the "Vendor Type" based on the goods provided. For example: Fresh Cut, Freight / Handling or Hard Goods.

 Enter the "MID" (Manufacturer Id) and "REREGEXP" (Export Registration Code) if needed, this is additional information added for each vendor.

 Click on Save

 Go to the "Shipping Schedule" tab and enter the information requested to calculate the vendor ship date depending on this configuration. This is an optional setting for each vendor.

 Go to "Options" tab and enter the settings for the vendor to use in the grower portal.

 Finally, go to the Contacts tab and select the location where you are going to enter the vendors information and enable the option "Email POs" so the vendor can receive the POs to their email address and click on Save.

 

To Edit or Delete a Vendor

Go to Setup > Vendors.

 Use filters to Search for the vendor needed.

Under the Actions column click on Edit to change the information of the vendor. 

To "Delete" go to the Actions column and click on the drop down arrow and select "Delete", a confirmation message will pop up indicating if you are sure you want to delete the vendor selected. 

The vendor will be deleted as long as no transactions have been created using that vendor and if there are transactions, then Vendor can be deactivated instead.